Getting booked for podcasts is easier when you have the right resources. In this guide, we've compiled templates, databases, and scripts that you can use immediately to accelerate your podcast outreach.
All of these resources are designed to save you time and help you get booked faster.
URL: podcasts.apple.com
Best for: Finding podcasts across all categories and genres
How to use: Search for keywords related to your industry, then browse episodes to find shows that match your profile
URL: podcastsonfeed.spotify.com
Best for: Finding podcasts and accessing listener data
How to use: Search for podcasts in your niche, check listener demographics and engagement
URL: speakerhub.com
Best for: Finding podcasts organized by niche, audience size, and other criteria
How to use: Filter by your ideal podcast profile, access host contact information, and manage your outreach
URL: podchaser.com
Best for: Searching podcasts by topic, audience size, and other criteria
How to use: Search for podcasts in your niche, read reviews, and find host contact information
URL: listennotes.com
Best for: Comprehensive podcast search and analytics
How to use: Search for podcasts, access listener data, and find host information
URL: captivate.fm
Best for: Podcast hosting and analytics
How to use: Browse podcast directories and access detailed show information
Subject Line: [Host Name], I have an idea for your [Show Name] audience
Hi [Host Name],
I've been listening to your show for a few weeks, and I really enjoyed your recent episode on [specific episode topic]. The way you [specific thing the host did well] really resonated with me.
I think your audience would find a lot of value in discussing [topic related to your expertise]. I've [specific credential or result], and I'd love to share [specific insight or framework] with your listeners. I believe this would be a great fit because [why this matters to their audience].
Would you be interested in having me on the show? I'm flexible with scheduling and happy to work around your timeline.
Best regards,
[Your name]
[Your title]
[Your website]
Subject Line: A solution for your [Show Name] listeners
Hi [Host Name],
I've been listening to your show and I noticed you frequently discuss [problem your audience faces]. I work with [target audience] who struggle with this exact problem, and I've developed a framework that helps them [specific outcome].
I'd love to share this framework on your show. Your listeners would learn [specific benefit], and I believe this would be incredibly valuable for them.
Would you be interested in having me on?
Best regards,
[Your name]
Subject Line: From [starting point] to [outcome] — a story your audience needs to hear
Hi [Host Name],
I've been a long-time listener of your show, and I think your audience would love my story. I went from [starting point] to [outcome] by [key insight or framework]. Along the way, I learned [lesson that's relevant to their audience].
I'd love to share this story on your show and discuss how others can achieve similar results.
Would you be interested in having me on?
Best regards,
[Your name]
Subject Line: New research on [topic] — perfect for your audience
Hi [Host Name],
I recently completed research on [topic] that revealed some surprising insights. I found that [key finding], which contradicts what most people believe about [topic].
I think your audience would find this fascinating, and I'd love to discuss the implications on your show.
Would you be interested in having me on?
Best regards,
[Your name]
Subject Line: Quick follow-up: [Show Name] guest opportunity
Hi [Host Name],
I wanted to follow up on my email from last week about appearing on [Show Name]. I think your audience would really benefit from discussing [topic], and I'd love to make it happen.
Let me know if you're interested, or if now isn't a good time.
Best regards,
[Your name]
Subject Line: One more thing: [Show Name]
Hi [Host Name],
I know you're busy, so I'll keep this brief. I'm still interested in appearing on [Show Name] to discuss [topic]. If you'd like to move forward, I'm happy to work around your schedule.
If now isn't the right time, I completely understand. Feel free to reach out in the future.
Best regards,
[Your name]
[Your Name] is a [your title] who specializes in [your expertise]. [He/She/They] has [key credential or result]. [His/Her/Their] work has been featured in [publication or media mention].
[Your Name] is a [your title] and [relevant credential]. [He/She/They] specializes in [your expertise] and has worked with [target audience]. [Key result or credential]. [His/Her/Their] work has been featured in [publication or media mention]. [He/She/They] is passionate about [what you care about] and loves helping [target audience] achieve [outcome].
[Your Name] is a [your title] with [X years] of experience in [your field]. [He/She/They] specializes in [your expertise] and has worked with [target audience] at companies like [notable companies or clients]. [Key result or credential]. [His/Her/Their] work has been featured in [publications or media mentions]. [He/She/They] is the author of [book, if applicable] and has spoken at [notable events or conferences]. [He/She/They] is passionate about [what you care about] and loves helping [target audience] achieve [outcome].
Episode Topic: [Topic]
Key Point 1: [Main idea]
Key Point 2: [Main idea]
Key Point 3: [Main idea]
Call-to-Action: [What you want listeners to do]
Create a spreadsheet with these columns:
| Show Name | Host Name | Audience Size | Contact Method | Date Pitched | Response Status | Follow-Up Date | Booking Date | Episode Air Date | Notes |
|---|
Response Status options: No response, Interested, Booked, Declined
"I'm excited to announce that I'll be on [Podcast Name] with [Host Name] discussing [topic]! Tune in on [date] to hear [specific insight or benefit]. Link: [link]"
"New podcast episode coming soon! I'm talking about [topic] on [Podcast Name]. What's one question you'd like me to answer about [topic]? Drop it in the comments!"
"I just went live on [Podcast Name]! We discussed [topic] and I shared [specific insight]. Listen here: [link]"
"Thanks to [Host Name] for having me on [Podcast Name]! If you missed it, we talked about [topic]. Check it out: [link]"
"Key takeaway from my appearance on [Podcast Name]: [specific insight]. Full episode: [link]"
Subject Line: [Host Name], I have an idea for your [Show Name] audience
Hi [Host Name],
I've been listening to your show for a few weeks, and I really enjoyed your recent episode on [specific episode topic]. The way you [specific thing the host did well] really resonated with me.
I think your audience would find a lot of value in discussing [topic related to your expertise]. I've [specific credential or result], and I'd love to share [specific insight or framework] with your listeners. I believe this would be a great fit because [why this matters to their audience].
Would you be interested in having me on the show? I'm flexible with scheduling and happy to work around your timeline.
Best regards,
[Your name]
[Your title]
[Your website]
[Your phone number]
Build your email list: "Go to [yoursite.com/podcast] to grab my free guide on [topic]"
Drive website traffic: "Visit [yoursite.com] to learn more about [your service/product]"
Book a consultation: "Schedule a free 30-minute consultation at [yoursite.com/consultation]"
Join a community: "Join my free community at [community link]"
Buy a product: "Get [product] at [link] — use code PODCAST for 20% off"
Join an email list: "Subscribe to my weekly newsletter at [yoursite.com/subscribe]"
After each appearance, track:
This data helps you identify which shows generate the best results and optimize your strategy.
These templates, databases, and scripts will help you get booked for podcasts faster. Use them as starting points, customize them for your situation, and start pitching.
Your first podcast booking is just a few good pitches away.
Let's get you booked!
Popular Categories